Everything you need to know about Clearing, from bookkeeping and trust accounting to payments, integrations, support, and more.
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Vacation rental trust accounting is the practice of holding each homeowner’s booking revenue in a separate, trackable balance rather than mixing it with the property manager’s own operating funds. Because a single property manager collects money on behalf of many different owners, often through multiple booking platforms, trust accounting keeps each owner’s share clearly identified from the moment a reservation is paid through the moment they’re paid out, so nothing gets commingled or lost track of along the way.
Clearing is AI-powered trust accounting and bookkeeping automation, purpose-built for short-term rental property managers. It organizes and reconciles cash flow from your PMS, payment processors, and bank accounts in one place, collects funds, and pays homeowners accurately and on time, so books close faster and every distribution is accurate.
Bookkeepers and accountants can view transactions and edit categories and property allocations. They cannot move funds.
No. Homeowners can only see their own property’s transactions and statements, not your full account.
Homeowners can view their own property finances, including transactions, reports, and balances. They can export their data and block dates on their property calendars, but can’t edit financial records, move funds, or see other owners’ properties.
Yes, through a dedicated vendor portal alongside Clearing’s ACH vendor payments.
Yes. The Custom Permissions role lets you scope access to specific sections of the platform for each person you invite.
Yes. Each transaction can be assigned to a specific homeowner, your management company, or excluded from billing altogether, so owner statements only ever reflect what they’re actually responsible for.
Yes. Disburse to every homeowner in one action, or pay multiple vendors in a single pass instead of one at a time.
Review and confirm every detail before sending. If an error slips through, there’s a short window after initiating the transfer to request a cancellation before it processes.
There’s no daily limit on outgoing funds, and payments can be sent via standard, next-day, or same-day ACH.
No. Payments are included in your Clearing subscription with no additional per-transaction fees.
Payments from an external bank account typically settle in 2 to 4 business days, or 1 to 2 business days from your Clearing balance. Same-day and next-day ACH are also available for faster processing.
Yes. Bulk generation creates statements for every owner in a given period in one pass, refreshing the latest booking data from your PMS first.
A management report shows what your company earned, commissions, markups, and expenses billed to management. A homeowner report shows the same period from the owner’s side: their revenue, their expenses, and their net income.
Yes, homeowners have their own portal to review statements and transaction history directly.
Co-Host Statements handle that structure specifically, reflecting the different revenue split and responsibilities of a co-hosting arrangement rather than a standard owner/PMC relationship.
Owner statements are generated from the same Reporting section, using the reconciled transaction data already reflected in your homeowner reports, so there’s no separate reconciliation step to do first.
Yes. You can edit each owner statement to hide or add line items, and include your company logo for branded reporting.
Yes. Clearing generates owner statements that can be customized and sent directly to homeowners by email.
Yes. Both management and homeowner reports can be filtered by asset, owner, and date range.
It replaces the manual assembly. Clearing generates the P&L directly from reconciled transactions, so you’re reviewing a finished report instead of building one from scratch each period.
Yes, any domestic US bank account can be paid from Clearing via ACH.
Yes. You can split a single transaction into multiple line items, each with its own category or property allocation.
Clearing supports ACH transfers only. This applies to vendor payments, homeowner distributions, and any other payouts made through the platform.
Clearing integrates with tools like Ramp for card spend and receipt capture, and with maintenance platforms like SuiteOp, so service jobs and their costs flow straight into your books, mapped to the right property, without manual entry.
Not necessarily. Clearing handles the STR-specific bookkeeping and reconciliation your PMS and QuickBooks weren’t built for, then pushes reconciled transactions and monthly reports to QuickBooks if that’s where your accountant works.
You can automate your bookkeeping by creating rules based on account, merchant, transaction type, listing, and more. Schedule a demo to see how rules work in practice.
Clearing connects your PMS, payment processors, and bank accounts in one platform, then matches transaction data across those sources to automatically categorize and allocate each one by listing.
Yes. Create as many custom categories and tags as you need to run your bookkeeping exactly the way you want.
Clearing was built specifically for STR trust accounting and reconciliation complexity. Most PMS accounting tools are designed primarily for operations, not financial controls or multi-owner accounting workflows. Clearing provides dedicated trust accounting and bookkeeping automation with three-way reconciliation, role-based access, owner statements, and portable accounting records that stay independent from any single PMS platform.
There are two ways to link an external bank account:
No. Pay from your existing bank account, or from your Clearing balance, whichever fits how you already operate.
No. Connect your existing bank accounts. You can keep your current account structure or open additional accounts, either way works.
No. You can use Clearing even without a property management system in place.
Clearing integrates with Hospitable, Hostfully, Hostex, Hostify, Jurny, OwnerRez, Tokeet, Lodgify, Guesty, Streamline, Hostaway, AdvanceCM, Direct, FantasticStay, and Uplisting. We’re adding new integrations regularly, so let us know if you don’t see yours on the integration list.
Say a homeowner’s property earns $2,000 from a booking. That $2,000 isn’t the property manager’s money, it belongs to the owner, minus whatever management fee was agreed on. Under trust accounting, that $2,000 sits in a trust balance tracked specifically to that owner, separate from the property manager’s own operating cash. When it’s time to pay the owner, the records show exactly how that $2,000 breaks down: the owner’s share, the management fee, and any expenses deducted, before the payout goes out. If the property manager were managing 50 properties for 30 different owners, trust accounting is what keeps all 30 owners’ money distinct and accurately tracked, rather than one large pool nobody can cleanly break apart.
Clearing is purpose-built for STR trust accounting. The platform tracks money movement across reservations, payouts, owners, vendors, and bank activity so every dollar is reconciled and properly accounted for. From reservation revenue to owner distributions, Clearing gives operators reconciled financial records with full visibility into where funds came from and where they went.
Clearing serves short-term rental businesses in the United States and Canada.
Many operators start there, but reservation-driven money (OTA payouts, fees, refunds, several owners in one account) is hard to keep straight by hand. Clearing handles the STR-specific bookkeeping and reconciliation, then pushes reconciled transactions and monthly reports to QuickBooks if that’s where your accountant works.
Yes. Transactions can be allocated by homeowner, so every owner statement ties out cleanly.
Rules and automated categorization are built for exactly this. Set allocation logic once by channel, property, or transaction type, and Clearing applies it to every future transaction that matches.
Yes.
Yes. Clearing partners with a network of chartered accountants (CPAs) and trust accounting experts who provide services like bookkeeping and year-end filings for Clearing clients.
Yes, you can link as many Stripe accounts as you need.
Most property managers are set up within a day. Connect your sources, and Clearing starts categorizing and reconciling automatically.
No. Clearing connects to your property management software so booking and reservation data flows in automatically. It’s the financial layer, not a replacement for how you run operations.
Yes. Every Clearing plan includes full trust accounting by default, there’s no separate add-on or extra cost.
Security practices at Clearing include:
Yes. Transactions can be exported to Excel for further analysis or to share with your accountant or bookkeeper.
Nope, demos are free. We’ll give you a walkthrough of our software, and discuss how it will impact your specific setup.
Attach them directly to the transaction. Clearing keeps them matched to the expense so you’re not digging through email when an owner has a question.
Yes. Clearing uses Plaid to securely connect your bank accounts, and Plaid gives you control over your data, including who it’s shared with, for what purpose, and for how long. Plaid does not sell your personal data.
Yes. Each journal entry can be assigned to a specific category and property.
Yes. Reports export to Excel, or integrate directly with QuickBooks so your accountant is working from the same numbers you are.
Plaid is a financial technology company that securely connects your bank accounts to the apps you use, including Clearing.
No. Accountant and Employee roles can review and categorize transactions but can’t initiate payments or move funds.
Yes, at any time, from Team settings.
Clearing doesn’t offer a free trial, but we do offer a 30-day money-back guarantee, so you can get started risk-free and see Clearing on your own numbers.
Yes. Your business name, address, and logo display on the statement.
Most demos take about 30 minutes, enough to show how Clearing automates your bookkeeping and trust accounting.
Yes. You can opt out of auto-renewal at any time before your current billing cycle ends.
Yes. Every new account includes a guided onboarding session to walk through setup and train your team on the platform, plus ongoing access to a dedicated support team for questions after you’re live.
You can book a free demo here, and a member of our team will walk you through how Clearing works for your portfolio.
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Talk to our team or see Clearing on your own numbers in a quick, no-obligation demo.