Segregated funds
Owner and guest money stays separated and protected, by design.
Clearing keeps every owner's funds in their own balance, matches every payout to its deposit, and shows you who is owed what, so your books close in hours, not days.
Owner balances
Master trust account · $32,650.20A trust account only works if every dollar has an owner. Clearing assigns one to every payout, expense, and payment, then keeps the balances current as money moves.
Create a separate balance for each homeowner, each property, or any grouping you choose. Owner money, guest money, and your own stay separate, and you can see where every dollar sits. You keep your existing bank accounts. There's no new account to open.
Trust account
Funds separated by ownerClearing assigns each payout to the right owner and calculates your share. Set your commission formula once, and it applies to every booking, so the split between you and the owner is worked out before you ever look at it.
Sub-ledgers
Updated just nowThree-way reconciliation across bookings, bank activity, and your accounting records means every dollar in an owner's balance traces back to a real deposit. When something doesn't match, Clearing flags it for you to review, instead of it surfacing weeks later on an owner statement.
Pay
From Chase ··4821 · your existing bankAssign each expense to the owner, to your management company, or exclude it from billing. Pay vendors from a specific owner's balance, so the money that covers a repair comes from the owner it belongs to.
Pay
From Chase ··4821 · your existing bankGive owners their own portal, where they can view their transactions, reports, statements, and balances. They see their own properties and nothing else, and they can't move funds. You stop being the person who pulls the report every time an owner asks.
Pay
From Chase ··4821 · your existing bankOwner and guest money stays separated and protected, by design.
Every movement is reconciled and traceable for stress-free audits.
Give owners confidence with clean, reconciled balances they can see.
“Matching bookings and deposit amounts used to take hours. Clearing eliminated our need for a third-party bookkeeping service and cut our internal accounting workload from 40+ hours a month to under 20. It automatically matches transactions, flags issues, and makes sure nothing gets missed.”
“Once I found Clearing, I completely replaced my home-grown solution and finally got the time savings and accuracy I needed in bookkeeping and reconciliation.”
“Clearing is a game changer for managing properties. Revenue and expenses are automatically allocated by unit and save me hours of manual bookkeeping every month.”
Vacation rental trust accounting is the practice of holding each homeowner’s booking revenue in a separate, trackable balance rather than mixing it with the property manager’s own operating funds. Because a single property manager collects money on behalf of many different owners, often through multiple booking platforms, trust accounting keeps each owner’s share clearly identified from the moment a reservation is paid through the moment they’re paid out, so nothing gets commingled or lost track of along the way.
No. You can use Clearing even without a property management system in place.
Say a homeowner’s property earns $2,000 from a booking. That $2,000 isn’t the property manager’s money, it belongs to the owner, minus whatever management fee was agreed on. Under trust accounting, that $2,000 sits in a trust balance tracked specifically to that owner, separate from the property manager’s own operating cash. When it’s time to pay the owner, the records show exactly how that $2,000 breaks down: the owner’s share, the management fee, and any expenses deducted, before the payout goes out. If the property manager were managing 50 properties for 30 different owners, trust accounting is what keeps all 30 owners’ money distinct and accurately tracked, rather than one large pool nobody can cleanly break apart.
Clearing is purpose-built for STR trust accounting. The platform tracks money movement across reservations, payouts, owners, vendors, and bank activity so every dollar is reconciled and properly accounted for. From reservation revenue to owner distributions, Clearing gives operators reconciled financial records with full visibility into where funds came from and where they went.
Many operators start there, but reservation-driven money (OTA payouts, fees, refunds, several owners in one account) is hard to keep straight by hand. Clearing handles the STR-specific bookkeeping and reconciliation, then pushes reconciled transactions and monthly reports to QuickBooks if that’s where your accountant works.
Yes. Every Clearing plan includes full trust accounting by default, there’s no separate add-on or extra cost.
Yes. Every new account includes a guided onboarding session to walk through setup and train your team on the platform, plus ongoing access to a dedicated support team for questions after you’re live.
You can book a free demo here, and a member of our team will walk you through how Clearing works for your portfolio.
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See how Clearing keeps every owner's funds separated, reconciled, and audit-ready.