Clearing + OPTIMAL: Bookkeeping and Back-Office Support for Short-Term Rentals

Short-Term Rental property managers rarely lack software. What they often lack is the time and people to keep the books current: reconciling payouts, coding expenses, chasing receipts, and getting owner statements out on schedule. That is why Clearing is partnering with OPTIMAL, an STR back office of 170+ people providing consulting, managed virtual assistants, bookkeeping, and tax support.

This partnership pairs Clearing’s AI-powered trust accounting with OPTIMAL’s dedicated back-office teams. Clearing keeps reservation-driven money organized, reconciled, and ready for owner statements. OPTIMAL supplies the trained people who manage the day-to-day work around it.

An STR Back Office Built to Scale

OPTIMAL gives STR operators a back office that grows with them: a 170+ person team covering consulting, managed virtual assistants, bookkeeping, and tax. Its virtual assistants handle guest communication, reservations, and administrative tasks, while its bookkeeping and tax teams keep the numbers current. Its team members are trained on the tools operators already use, including Hostfully, Hostaway, Guesty, and QuickBooks.

Every OPTIMAL engagement starts with a free strategy call and a Free Software Audit. The audit reviews an operator’s accounting and property management software, identifies clean-up work, and estimates the ongoing monthly support needed.

What This Partnership Enables

Operators using Clearing can bring in an OPTIMAL team to handle the monthly work around their books, and OPTIMAL clients who need STR trust accounting can run their finances in Clearing. Clearing automates bookkeeping by categorizing every transaction by property and channel, then reconciles bookings against deposits across OTAs and payment processors. OPTIMAL’s team keeps that work moving each month so owner statements go out accurate and on time.

For operators, it means one financial source of truth for every property, maintained by people who know the work.

Who This Partnership Supports

This collaboration is designed for operators who want dependable monthly books without building an in-house finance team. It is especially helpful for:

• STR property managers who want a dedicated bookkeeping team without adding headcount
• Operators with uncategorized transactions or past months to clean up before or after moving to Clearing
• Growing teams that need help with guest communication and admin work alongside the books
• Owner-operators who want accurate owner reporting without running the monthly close themselves

Why It Matters

When the books fall behind, owner statements slip and month-end turns reactive. Pairing automated trust accounting with a trained back-office team gives operators both halves: software that keeps every dollar reconciled, and people who keep the work on schedule.

✅ Booking-to-deposit matching across OTAs and payment processors, with discrepancies flagged for review

✅ Consulting, managed virtual assistants, bookkeeping, and tax support from one 170+ person team

✅ Historical catch-up and clean-up, scoped through OPTIMAL’s Free Software Audit

✅ Branded owner statements generated for every owner in one pass

Ready for Cleaner Books and a Lighter Back Office?

This partnership is live now. If you want accurate trust accounting and a trained team to keep it running, Clearing and OPTIMAL can support you.

💻 Schedule a demo with Clearing: getclearing.co/demo

📞 Learn more about OPTIMAL: optimalunlimited.com

Clearing is a Financial Technology Company, not a bank.