From Google Sheets to Scalable Financial Clarity

Beyondbnb is a full-service Short-Term Rental management company operating across the scenic Rocky Mountain regions of British Columbia. With over 300 properties in destinations like Fernie, Invermere, Kimberley, and Panorama, the Beyondbnb team has grown into a trusted partner for homeowners seeking reliable, transparent vacation rental operations.

But as their portfolio expanded, so did the complexity of their financial workflows.

Ryland Nelson, CEO of Beyondbnb, explained, “This is the fifth iteration of owner statements we’ve had since starting the business over 10 years ago. We started with PMS reports, then moved to manual Google Sheets, then a more automated version of Google Sheets. Now, with Clearing, we have the best and easiest-to-generate owner statements ever.”

Switching from a co-hosting model to true trust accounting marked a significant shift for the team, both in how they operated and how they built trust with property owners.

The Challenge: Time-Consuming Month-End Work

Before using Clearing, generating accurate owner statements required two people working for several days without any actual reconciliation tools. Everything was very manual for Beyondbnb.

“We had two people who spent several days only generating owner statements with no reconciliation,” said Ryland.

Despite having a custom-built PMS and strong operational systems, the financial side of the business remained a bottleneck. Owner statements were time-intensive, error-prone, and disconnected from bank-level financial data.

The Solution: Professionalizing Financial Workflows With Clearing

Beyondbnb transitioned to Clearing to support a full trust accounting model. This included managing booking reconciliations, bank reconciliations, expenses, and payouts in a single system.

Ryland shared, “Clearing enabled us to switch from co-hosting to trust accounting. Now, we’re reconciling our bank accounts and managing all expenses at the same time.”

The automation was immediate and impactful. Beyondbnb saw up to a 70% reduction in the time spent on month-end financials, while dramatically improving accuracy and confidence in their data.

“I’m significantly more confident in the accuracy of our financial information and owner statements than ever before,” said Ryland. “And it takes significantly less staff time to achieve what needs to be done.”

The Results: Scale, Speed, and Confidence

Beyondbnb didn’t just modernize their accounting. They restructured their financial foundation for scale. By transitioning from a fragmented co-hosting model to full trust accounting with Clearing, they now manage a growing 300+ property portfolio across British Columbia with greater control, accuracy, and efficiency.

Here’s what Beyondbnb has achieved:

✅ 300+ properties managed across British Columbia

✅ Switched from co-hosting to trust accounting with Clearing

✅ up to 70% time reduction in month-end financial workflows

✅ Over $10,000/year saved through automation and labor efficiency

✅ Improved stakeholder trust with clearer statements and owner portal access

✅ Avoided new hires by repurposing staff to growth-oriented roles

✅ Mission-critical reconciliation workflows now done with automation

Ryland noted, “Bank reconciliation (matching every booking with the corresponding deposit) would be scary not to be doing in the mostly automated way that Clearing does it for us.”

A More Professional Experience for Owners

The impact of Clearing wasn’t just felt internally. With improved owner statements and an accessible reporting portal, Beyondbnb elevated the experience for their homeowner clients.

“Our statements and owner portal have really professionalized how we look to our owners,” Ryland explained.

This transparency and consistency has been a key contributor to building trust and growing the portfolio.

The Bottom Line: Saving Time, Driving Growth

By implementing Clearing, Beyondbnb didn’t just solve their accounting problems, they unlocked operational efficiency across the business. Time that was previously spent wrangling spreadsheets is now invested in business growth, better service, and expansion.

“Since we spend less time on owner statements, we’ve been able to allocate those staff to focus on other things that grow our business,” said Ryland. “Once you start using Clearing, you’ll question how you ever managed before.”

Learn How To Improve STR Financial Management Workflows With Clearing

If you're spending hours each month wrestling with spreadsheets, reconciling bank deposits, or manually building owner statements, you’re not alone. There’s a better way.

Clearing helps Short-Term Rental property managers like Beyondbnb save time, reduce costs, and operate with confidence across hundreds of properties. Whether you’re transitioning from co-hosting to trust accounting or scaling a complex, multi-market portfolio, Clearing is purpose-built to handle the financial complexity that comes with growth.

Book a free, personalized demo today!

Clearing is a financial technology company, not a bank.

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