How Paradise Breeze Avoided $30K in Staffing Costs and Saved Valuable Time and Money by Streamlining STR Trust Accounting with Clearing

Building a Scalable Financial Operation for High-Growth Vacation Rentals

Paradise Breeze Vacation Rentals is a Florida-based Short-Term Rental company that offers both vacation rental and real estate services across Florida’s Gulf Coast. As the company scaled its portfolio and financial complexity grew, Paradise Breeze faced a familiar challenge: how to keep operations lean while maintaining financial clarity and owner confidence.

Manual processes were becoming harder to manage, and it was clear that spreadsheets and QuickBooks couldn’t keep up. But rather than hire a full-time financial operations staff member, they made a different decision: adopt a purpose-built trust accounting platform that could automate, reconcile, and scale with them.

The Challenge: Manual Workflows and Mounting Financial Complexity

Before Clearing, Paradise Breeze managed their books with a combination of Excel spreadsheets and QuickBooks. As their portfolio expanded, so did the workload. Managing trust accounting, monthly owner statements, reimbursable expenses, and reconciliations across properties required a level of accuracy that was hard to achieve manually.

“With every new property, the volume of financial work increased,” said Heather VanDusen, Financial Operations Manager. “It became clear we would need to hire another staff member just to keep up.”

Accuracy was another challenge. Without automation, there were concerns around data consistency and the reliability of reports. Owner statements were difficult to interpret, and small errors required significant time to troubleshoot. The need for visibility, trust, and professionalism across financial workflows was growing by the day.

The Solution: A Centralized System That Replaces Manual Effort with Automation and Accuracy

Clearing gave Paradise Breeze a centralized financial management and trust accounting solution to handle bookings, reconciliations, expenses, statements, and payments… without the need to add headcount.

“When we first started, we had fewer properties. Without Clearing, we would have had to hire another staff member to keep up,” Heather explained. “Instead, we implemented Clearing and were able to handle the full financial workload on our own.”

The impact was immediate. Automation and categorization features eliminated manual entry. Bank and Stripe data synced accurately. Statements were professionally formatted and easy to read. Most importantly, the numbers were trusted.

“Our financials are clean, reliable, and easy to understand now,” Heather shared. “Clearing gave us visibility and confidence in the data.”

Even beyond the software itself, the support from Clearing made a lasting impression.

“The customer support team is phenomenal,” said Heather. “They’re quick to respond, helpful with every issue, and always make sure everything is working properly.”

Key Results for Paradise Breeze

✅ $30,000+ annual savings by avoiding a full-time financial hire

✅ 40+ hours per week of work absorbed through automation and reconciliation

✅ 100% of owner statements now clear, consistent, and accurate

✅ Manual processes replaced with automation

✅ Stress and workload reduced for the financial operations team

✅ Trusted support team ensures continued success and rapid issue resolution

✅ Scalable infrastructure for future growth without financial bottlenecks

The Power of Automation and Accuracy in Scaling Short-Term Rental Property Management Companies

Paradise Breeze didn’t just want to grow, they wanted to grow smart. Instead of hiring a full-time financial staff member to manage the rising operational load, they turned to Clearing. In doing so, they created a tech-enabled foundation that supports scale, accuracy, and trust.

“We’re a growing company with a lean team. Clearing allowed us to scale our operations without sacrificing financial clarity,” said Heather. “I would absolutely recommend it to other property managers who want to run a professional, efficient business.”

Get started with Clearing today!

Clearing helps STR operators like Paradise Breeze automate their trust accounting workflows and avoid costly operational overhead. Whether you're managing 5 properties or 5000, the right financial infrastructure makes all the difference.

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Clearing is a financial technology company, not a bank.

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