Capehost is a Short-Term Rental management company based in Cape Cod, Massachusetts. What sets them apart isn’t just their location—it’s their ambition. Founded by a husband-and-wife duo with impressive professional backgrounds—one a sales executive, the other a software developer—they bring a unique blend of operational precision and strategic thinking to the Short-Term Rental space. With advanced educations, full-time careers, and a growing rental portfolio, Capehost was built to scale smartly, not chaotically. Their tech-savvy, systems-first mindset turned what started as a side hustle into a serious business.

Capehost is a lean, side-business-turned-serious-operation, built by a team that balances growth with high standards of service. With just a few hours a day to manage the financial backend, they needed a system that was flexible, fast, and future-proof.

The Challenge

Before Clearing, Capehost’s financial processes were a patchwork of spreadsheets, Google Drive folders, PDF statements, Venmo payments, and manual math. As their portfolio grew, so did the pressure to reconcile trust accounts, pay vendors accurately, and generate clean owner statements every month (or cohost statements, for one of their owners who prefers this method).

"Before Clearing, I had to juggle a mix of tools—Stessa, Google Sheets, Zelle, Venmo, and a whole lot of custom-written emails. We even used QuickBooks for business expense tracking. It wasn’t scalable and added a lot of stress each month," shared Andrei Zharov, founder of Capehost.

It wasn’t just about time—it was about confidence. Small mistakes created big headaches, and keeping up with daily payments for multiple cleaners, each with different rates, meant errors were inevitable.

The Solution

Capehost turned to Clearing to streamline and professionalize their financial operation. With Clearing integrated into their workflow, they gained a system that matched the complexity of Short-Term Rental accounting—without adding complexity to their day.

• Automated Payables: Paying vendors daily used to be chaotic. Now it’s click-and-go, even with different rates by property.
• Time-Saving Reconciliations: Transactions automatically match to bookings, making daily and monthly reconciliations fast and foolproof.
• Accurate Owner Statements: No more building PDFs and uploading to Google Drive. Owner reports are now instant, accurate, and easy to share.

"Clearing saves me around 50 hours each month. I now spend just 15 minutes a day on financial tasks," they shared. "That time back is invaluable."

Results

• 50+ Hours Saved Monthly: Automation replaced manual financial workflows.
• Fewer Questions, More Trust: Capehost hasn't received a single owner inquiry about missing or unclear payments since switching.
• Confidence to Grow: With a scalable system in place, they’re ready to take on more properties.
• Run Lean, Run Smart: For Capehost, there was no need to hire or outsource bookkeeping—Clearing handles the heavy lifting.

"Clearing has helped our business run leaner, scale faster, and stay sane while doing it."

Looking Ahead: Growth Without Increasing Headcount

Now that Capehost tracks both trust accounting and business expenses in Clearing, they’re ready to grow with confidence. What used to take a full work week now fits into minutes a day.

"I’m much more confident now when speaking with potential homeowners," Andrei shared. "I can show them our financial processes are clean, accurate, and transparent."

Their success is a signal to others in the space: you don’t need a big team to run a tight operation—you just need the right tools.

Built to Scale: Helping Capehost Grow Smarter, Not Harder

Clearing has transformed how Capehost runs their business. What started as a scrappy side operation now operates with the precision and clarity of a full-scale management firm. With automation, accuracy, and transparency at the core of their financial workflow, Capehost is ready to grow—without burning out.

"Clearing has revolutionized how we manage our day-to-day finances. If you enjoy spreadsheets, missed payments, and manual math, maybe stick with your current system. But if you want something better—go with Clearing."

For more information about Clearing, join us for a free, personalized demo.

Clearing is a Financial Technology Company, not a bank. 

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