Outpost Vacation Rentals is a Short-Term Rental management company based in Anchorage, Alaska. They manage around 40 units, ranging from one-bedroom condos and large family homes to campers and even a boutique historic hotel. Outpost uses a mix of trust accounting and co-host style accounting to meet the diverse needs of their clients. Their operations run on OwnerRez as their property management system (PMS), seamlessly integrated with several online tools to manage bookings across Airbnb, their direct booking site, and other OTAs.

After a recent merger with another management company, Outpost found themselves managing more properties than ever—and facing challenges of keeping financial processes accurate, transparent, and stress-free as they scaled.

The Challenge

Following their merger, Outpost had to consolidate multiple financial systems into one seamless operation. Before Clearing, their accounting was spread across a “combination of various systems and tools,” making reconciliations, owner statements, and trust accounting complicated and time-consuming.

“I’d estimate each homeowner client was taking two hours per month just in manual work—creating invoices, processing payouts, and reconciling accounts,” shared Chloe Jones, part of Outpost’s leadership team. “The more we grew, the more these processes started to feel like a bottleneck.”

The impact wasn’t just time—it was also money. Manual invoicing and reconciliation were leading to missed efficiencies and unnecessary third-party costs, like ACH fees or bookkeeping support. This added up to hundreds of dollars a month. The team needed one unified solution that could handle trust accounting, expense management, automate routine tasks, and give both them—and their owners—confidence in the numbers.

The Solution

Outpost implemented Clearing, fully integrating it into their operations to replace hours of manual work and cut costs.

• Automation Everywhere: Clearing now handles invoices, owner statements, and reconciliations with ease, eliminating the need for manual calculations, ACH fees, and additional outsourcing/tools.
• 25+ Hours Saved in Month-End Close: Month-end processes that once took days now take just a few hours, giving the team valuable time back.
• Powerful Booking Reconciliations: The feature that Outpost “can’t imagine running their business without” helped them link booking data and financials seamlessly.
• Owner Transparency: Owners now have real-time visibility into charges, payouts, and property-level finances—removing the questions and confusion from monthly reporting.

“Not only is the software provided by Clearing excellent, but the support during onboarding was next level,” Chloe shared. “It’s rare to feel like a partner instead of just another customer, but that’s how Clearing made us feel.”

Results

Since adopting Clearing, Outpost has seen a transformative shift in their operations:

• 25+ Hours Saved Monthly: Automation has eliminated manual invoicing and reconciliation across their portfolio.
• Hundreds of Dollars Saved Each Month: Reduced need for third-party services, ACH fees, and fewer manual errors that led to costly corrections.
• Owner Confidence: Owners now have “a lot more insight” into their property finances, improving trust and communication.
• Peace of Mind: Chloe summed it up best: “Just the peace of mind knowing we’re doing things right is huge.”

Looking Ahead: Scaling with Confidence

Clearing hasn’t just helped Outpost clean up their current operations—it’s laid the groundwork for future expansion.

“Clearing has helped create the foundation for us to grow,” Chloe explained. “It’s given us the systems and confidence to take on more properties without adding unnecessary stress or headcount.”

Built on Clarity, Built for Growth

Outpost Vacation Rentals isn’t just managing properties—they’re building a scalable, efficient business. With Clearing powering their financial operations, they’ve turned post-merger complexity into streamlined systems.

“Clearing has helped our business immensely,” Chloe said. “If you’re on the fence about signing up—don’t even hesitate. 100% yes.”

For more information about Clearing, join us for a free, personalized demo.

Clearing is a Financial Technology Company, not a bank.

‍