Stay Revy is a high-end vacation rental management company based in British Columbia. Known for providing premium guest experiences in Revelstoke, the brand operates with a strong commitment to operational excellence and hospitality standards. The team currently manages 40 properties, with 20 more units being onboarded, making 60 total properties across their portfolio and uses Guesty as their property management system.

Prior to implementing Clearing, Stay Revy relied on manual workflows to handle monthly financials for each property. As their portfolio scaled, so did the administrative burden. That’s when they turned to Clearing’s trust accounting and financial automation platform, and the results were immediate.

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The Challenge: The Accounting Bottleneck

Isadora Robitaille, Financial Manager at Stay Revy, was spending over 25 hours every week managing Short-Term Rental trust accounting workflows. From booking revenue allocations to expense tracking and owner payouts, everything required careful manual handling and multiple rounds of verification.

“I was spending more than 25 hours every week on trust accounting alone. That was time I could have used growing the business or supporting our team.”

Owner statements were time-consuming to prepare. Calculations had to be triple-checked. The manual processes limited their ability to scale and increased the risk of financial errors. For a brand known for consistency, this was creating operational stress.

“Before Clearing, our calculations required extra manual verification. Now I can rely on the numbers instantly - it's streamlined the process and reduced a lot of weekly pressure.”

With continued growth on the horizon, Stay Revy needed a more efficient financial workflow. This software has helped support that next stage of scaling. 

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The Solution: Purpose-Built Automation That Works

After adopting Clearing, Stay Revy replaced time-intensive manual processes with a unified trust accounting system. Clearing now automates all critical financial workflows, from revenue allocation to owner statement/report creation and payouts. The impact was immediate and measurable.

Time Savings

• 10 hours saved every week, reducing Isadora’s workload substantially 
• Faster and smoother month-end cycles
• No more manual re-calculations or repeated verification
• Less stress during reconciliation and reporting
  
  

Cost Savings

• More than $25,000 saved annually, driven by reduced manual labor, less missed reimbursable expenses, and fewer errors
• Missed or misallocated charges corrected through automation
• No need to expand the finance team as the portfolio grows
• Stronger financial accuracy leads to better owner relationships
  
  

Financial Accuracy and Confidence

Clearing now ensures every dollar is allocated correctly to each property, owner, and financial category. Booking and transaction data is now centralized in one system, giving Isadora accurate, reconciled records without relying on spreadsheets or manual checking.

Owner statements are generated more quickly, with consistent formatting and complete accuracy. Revenue, taxes, reimbursements, and fees are all automatically categorized, making it significantly easier to prepare reports and avoid errors.

Trust accounting is now fully auditable and compliant. Clearing tracks liabilities, reimbursable expenses, and property-specific funds with clarity, allowing the team to close the books with confidence even as their portfolio grows.

“Not only is Clearing saving me hours of my time doing data entry, but I also no longer have to triple-check every calculation, as I trust Clearing.” “Further to this, their support is great - every time I have reached out with a new question or suggestion, it has been addressed right away, and I am extremely thankful for that level of support.”

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The Results: Confidence, Clarity, and Capacity to Grow

Stay Revy didn’t just save time. They built a financial foundation that supports scale, accuracy, and peace of mind.

Summary of Outcomes

• 10 hours saved per week, reclaiming 520 hours annually
• $25,000+ in annual cost savings
• Earlier, more accurate reporting and stronger owner relationships
• Full trust accounting compliance across properties and payments
  
  

What once felt like a time-pressured month-end for Stay Revy is now a structured, automated process. Financial reporting is easier, cleaner, and faster, which keeps homeowners happy and their team focused on growth.

“Clearing has made our entire financial workflow smoother. It gives us clarity, accuracy, and confidence that the numbers are right every single time,” said Isadora.

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Clearing didn’t just solve a bottleneck… it transformed the entire financial foundation for Stay Revy. With trust accounting automation, streamlined statements, and radical time savings, the team now spends their energy where it matters most: scaling the brand and delivering exceptional experiences.

In a business where 25 hours a week once vanished into spreadsheets and reconciliation, Clearing’s platform gave them back 500+ hours a year, helped them forecast savings of over $25,000 annually, and replaced uncertainty with control. Owner relationships are stronger, reporting is faster, and the finance team is freed to innovate instead of administrate.

“Clearing gave us peace of mind and time to grow without adding headcount,” Isadora affirmed.

If you’re ready to treat your Short-Term Rental trust accounting like a driver of growth and not a drain on it, schedule a demo with Clearing today!

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Clearing is a Financial Technology Company, not a bank.

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